01384 812345
Unfortunately the close date for this position has now passed.Job Summary for Procurement Officer | |
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| Directorate: | Finance, ICT and Procurement, Purchasing and Payment Services |
| Salary: | £28,270 - £30,456 (POA) |
| Job Summary: | (37 hours weekly) - We are looking to strengthen the Procurement Team and continue to develop best practice procurement across the authority. Reporting to a Procurement Manager you will deliver the corporate role of providing high quality procurement advice, support and guidance on a range of activities including e-procurement, national and local initiatives, collaboration opportunities, sustainability, contract management and on procurement policies. Excellent IT, analytical, interpersonal and communication skills are essential. Ideally you will have or be working towards a relevant procurement qualification and have experience of working within a procurement environment. You will be highly motivated and bring a record of high achievement. This post is exempt from the Rehabilitation of Offenders Act 1974 and subject to CRB checks Closing date: 27 January 2009. Interviews will be held w/c 9 February 2009. |
| Closing Date: | 27/1/2009 |
| Vacancy ID: | n/a |
| For an informal discussion please contact: | Ian Clarke on 01384 814884 or Ian.Clarke@dudley.gov.uk |
| Additional Information: | http://www.dudley.gov.uk/welcome/jobs-in-dudley/finance-ict-and-procurement |
| Application Form: | If you do not wish to apply online please use the below contact details to request an application form in the post.
Directorate of Finance, ICT and Procurement,
Corporate Finance,
Council House,
Priory Road,
Dudley,
DY1 1HF. |
Job Description for Procurement Officer |
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| Reports to: | Procurement Manager |
| Responsible for: | |
| Main Purpose: | To assist the Procurement Manager to develop, promote and embed effective procurement arrangements across the Council. |
| Main Activities: | MAIN DUTIES Work closely with the Procurement Manager to provide an effective and efficient advisory and support service to relevant officers in the rest of the Council on procurement issues. GENERAL DETAILS Deputise for the Procurement Manager in their absence. Support team members. Plan and prioritise personal workload. Review performance and develop Improvement Plans to monitor provision of service. Maintain and develop appropriate management information to support the business. Provide support to corporate initiatives e.g. IIP, EFQM etc. TO ASSIST THE PROCUREMENT MANAGER :- Promote and embed effective procurement arrangements across the Council. Provide advice and support to relevant managers on procurement related issues. Ensure that procurement activities are dealt with in an efficient and professional manner. Attend meetings and contribute as appropriate, to the sharing of knowledge with colleagues. Support the management of future contract letting profiles. Communicate with the business community including: SME’s and 3rd Sector enabling them to have appropriate access to the Council’s procurement information. Work with internal and external stakeholders to develop joined up services in the Councils procurement practices. Support, provide advice and guidance to officers on the Councils e-procurement initiatives and champion this work throughout the Council. Support the Councils contract management function, e,g. providing a framework of policy, master tender documentation, procedure and process to manage all future contracts for the provision of goods and services. Support and provide guidance to Directorates so that they can be responsive in service delivery in a collaborative manner. Encourage the innovative use of technology e.g. e-procurement and develop best practice across the Council. Assist in the development of an appropriate performance management framework for procurement (Benchmarking) and to monitor performance against both national and local targets. To assist in project management and/or participate in specific projects relating to procurement as required. Support training initiatives pertaining to procurement. Support the management of the Procurement Toolkit –Good Practice Guide. Support the development of the Procurement and the Divisions Internet and Intranet sites. Assist in the collation and management of data in line with EU Procurement Directives (including statistical returns). Undertake any other duties as required by the Procurement Manager as appropriate to the post. Ensure that the Councils commitment to equality is reflected in all aspects of the post holders work and procurement activity. Ensure that duties are undertaken with due regard to and compliance with the Data Protection Act and other related legislation. Carry out tender exercises as appropriate to support Divisional objectives. CUSTOMER LIAISON Review Service Delivery:- Meet and consult with customers (often senior management level), explaining objectives, support available and promoting the benefits of good procurement practice. Respond positively to customer requests for service, provide options and suggestions to assist in finding solutions. ADVISORY RESPONSIBILITIES Directly – Divisional Purchase Card Development Officers and Administration officers. ADMINISTRATION Establish and maintain workable filing systems. Set standards of discipline and behaviour, lead by example, demonstrate the correct way to deliver a genuine customer responsive service. Make full use of technology available. OTHER Carry out any other duties as directed by senior officers, which are commensurate with the post and grade. HEALTH & SAFETY ALL EMPLOYEES As an employee you must comply with the requirements of the Health and Safety at Work Act 1974 and affiliated regulations. You are also required to comply with the Council’s Health and Safety Policies and take reasonable care for the health and safety of yourself and of other persons who may be affected by your acts or omissions. Where the Council has a statutory duty with regard to health and safety you are required to cooperate with the Council and it’s managers and officers so far as is necessary to enable the Council to meet that duty. This includes using equipment and substances in accordance with training and instruction and the reporting of serious dangers to your own or others safety. As an employee you shall not intentionally or recklessly interfere with or misuse anything provided in the interests of health, safety or welfare. SUPERVISORS You are required to ensure, so far as is reasonably practicable, that persons under your control are aware of, and comply with, their statutory health and safety duties and those set out within Council policies. CRB Clearance will be required for this post. |
| Special Conditions: | N/A |
| Car Allowance: | Casual |
Person Specification for Procurement Officer |
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| Experience: | Experience of working in a procurement role is essential. Proven knowledge of current procurement best practice. Experience of managing projects, planning, monitoring programmes of work. Excellent understanding of computer systems and practical skills in the use of Microsoft packages including Word, Excel and Outlook will be required. |
| Qualifications or Training: | Membership of the Chartered Institute of Purchasing and Supply or equivalent procurement qualification or related higher education activities such as Business Studies or general commercial qualifications. Minimum 5 GCSE’s including Maths and English (or equivalent) |
| Practical Skills: | Must have a good understanding of public sector procurement. Able to analyse information and make recommendations. Ability to support and facilitate change. Excellent communicator both written and oral. Able to plan and prioritise personal workload. Able to work to targets/deadlines. Able to liaise with the business community and internal customers. |
| Personal Qualities & Attributes: | Strong interpersonal skills and a professional attitude. Commitment to the provision of a high quality service. Demonstrate self-motivation and initiative. Persuasive and methodical approach. Must be an excellent team player and be flexible in approach to duties. Willingness to support other members of staff. Apply genuine customer care principles when dealing with stakeholders. Prepared to undertake further training to enhance self development. Ability to drive and have use of a vehicle is advantageous. CRB Clearance will be required for this post. |
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